Incremental modernization instead of platform replacement
Azati extended and modernized an operational enterprise platform without interrupting engineering workflows or investment governance.
Technologies used
Java
Angular
Spring
GraphQL
Hasura
Keycloak
DITA-OT
PostgreSQL
The project's specifics
Azati modernized an established enterprise platform used to govern large engineering investment projects throughout their lifecycle. The platform centralized project requirements, engineering documentation, expert remarks, project readiness assessments, approvals, and reporting within a single environment, reducing reliance on fragmented documents, spreadsheets, and emails.
The engagement combined stabilization of inherited functionality with incremental platform modernization and delivery of new business capabilities.
Business challenge
Project stakeholders lacked a reliable view of whether engineering requirements had been fulfilled, expert remarks resolved, documentation completed, and projects were sufficiently mature to progress through investment approval stages.
Challenge 01
Limited visibility and fragmented project information
Large engineering initiatives involve numerous stakeholders, approvals, and supporting documents. Without centralized information management, project participants struggle to maintain visibility into project status, documentation, and project maturity indicators (PDRI), increasing coordination overhead and slowing decision-making.
#1
Challenge 02
Governing engineering documentation across project lifecycles
The organization needed controlled processes for storing, reviewing, exporting, and sharing project information. Maintaining consistency and accessibility of documentation became increasingly important as projects evolved and demanded multiple teams.
#2
Challenge 03
Improving collaboration and approval processes
Enhancements were necessary to project review workflows and mechanisms for managing comments and approvals across participants.
#3
Challenge 04
Addressing legacy document generation limitations
Existing PDF generation mechanisms created operational difficulties and required additional effort to align technical capabilities with business expectations.
#4
How can industrial organizations modernize engineering project governance without disrupting ongoing investment projects?
Proven experience modernizing document-centric enterprise systems
Rather than developing isolated business applications, Azati has extensive experience modernizing platforms responsible for engineering information management, document governance, approvals, and enterprise collaboration.
Enterprise delivery within secure industrial environments
The engagement was delivered within a controlled enterprise environment governed by information security requirements and role-based access policies.
Improve engineering investment governance and operational efficiency
Azati helps industrial organizations modernize project portfolio management systems, strengthen document workflows, and improve collaboration across engineering and operational teams.
Discuss your enterprise platformHow Azati incrementally modernized the existing solution
Azati expanded the functionality of a platform that organizes engineering engagements, supports documentation workflows, manages approvals, and provides access to project information. The team stabilized previously implemented functionality, optimized inherited components, and continued platform evolution without disrupting ongoing delivery.
The Azati team introduced AI-assisted similarity analysis that helped engineering experts identify comparable historical remarks across projects. By surfacing related engineering knowledge, the platform helped reviewers identify related historical engineering remarks more efficiently.
Key capabilities:
- Project portfolio management
- Engineering requirements management
- Engineering document management
- Expert remark management
- Project maturity (PDRI) assessment
- Project approvals
- Reporting & analytics
- Role-based information governance
- AI-assisted remark analysis
01
Centralized engineering project governance
The platform provided stakeholders with centralized access to project information, responsibilities, and project readiness indicators and maturity assessments. Azati enhanced capabilities supporting information transparency and governance throughout the project lifecycle.
Key capabilities:
- Project lists
- Project ownership
- Project maturity assessment
- Project information management
- Centralized access
02
Engineering information and document management
Project teams relied on structured docflows to maintain consistency and accessibility of engineering information. Azati improved information governance mechanisms and operational efficiency across document-driven processes.
Key capabilities:
- Document uploads
- Project documentation
- Excel exports
- Word exports
- PDF generation
- Information sharing
03
Collaborative engineering approvals
The platform coordinated expert reviews, engineering remarks, approval workflows, and cross-functional collaboration throughout the project preparation phase. Azati expanded remark management, review processes, and collaboration capabilities, helping teams resolve issues more efficiently before projects advanced to subsequent investment stages.
Key capabilities:
- Project approvals
- Comment workflows
- Remark management
- Comment exports
- Collaboration support
04
Strengthened enterprise information governance
Given that the project information required controlled access, the platform used role-based mechanisms to regulate interactions and responsibilities.
Key capabilities:
- Role-based access control
- User permissions
- Controlled access
- Information security support
05
Automated engineering documentation
Reliable generation of project documentation was an important requirement for operational processes. Azati enhanced the mechanisms behind producing business-ready outputs and increased confidence in document-driven workflows.
Key capabilities:
- DITA-OT integration
- PDF conversion improvements
- Word document support
- Structured document generation
- Reporting outputs
06
Scalable modernization foundation
The engagement supported scalable architectural approaches intended to facilitate future platform growth and maintainability.
Key capabilities:
- GraphQL APIs
- Hasura
- Spring-based services
- Keycloak integration
- PostgreSQL
- Architecture supporting future scalability
What Azati did
| Area | Azati contribution |
|---|---|
| Reporting | Added Excel export functionality |
| Documentation | Supported Word and PDF output generation |
| Approval workflows | Implemented project remark and comment approval mechanisms |
| Collaboration | Added export capabilities for project remarks |
| Security | Implemented role-based access mechanisms |
| Reliability | Improved legacy PDF conversion processes |
| AI | Implemented AI-assisted similarity analysis for engineering remarks |
| Architecture | Worked with GraphQL, Hasura, Keycloak, and Spring components |
| Quality assurance | Performed testing and validation activities |
| Delivery | Worked within an Agile process using a cross-functional team |
What challenges arise when modernizing project governance platforms?
Legacy document generation without disrupting operational reporting
Though DITA-OT was a mature technology, Azati efficiently aligned generated outputs with modern business requirements.
Enterprise information security constraints
The Azati team followed the client environment's information security regulations governing access control and software usage practices.
Maintaining compatibility with existing architecture
Azati ensured the enhancements integrated with an established platform while supporting operational continuity.
Correcting previous implementation issues
Some functionality required remediation and stabilization following earlier development efforts, particularly around document generation processes.
Understanding complex engineering investment governance within accelerated delivery timelines
The engagement required the team to quickly master complex engineering investment processes, including project requirements management, expert reviews, project maturity assessments, and enterprise document governance.
Aligning with evolving business requirements
Business priorities evolved throughout delivery, requiring continuous refinement of functionality while maintaining release schedules and platform stability.
Modernize enterprise project management without disrupting operations
Enterprise project modernization doesn't require replacing operational platforms. Azati helps industrial organizations improve engineering information management, project governance, document workflows, approvals, and collaboration through incremental modernization that powers operational continuity while establishing a scalable foundation for future digital transformation.
Discuss your modernization initiativeKey delivery outcomes
| Area | Achievement |
|---|---|
| Engagement duration | 4 months |
| Specialists involved | 3 |
| Core platform domains enhanced | 6 |
| New export formats supported | 3 |
| Approval workflow capabilities expanded | Yes |
| Legacy PDF conversion issues addressed | Yes |
What business outcomes can be expected from modernizing investment project governance platforms?
Faster access to project information
By enhancing reporting and information management capabilities, Azati increased visibility across projects and supported faster access to information required for reviews and operational decision-making.
Accelerated engineering review and approval processes
Through expanded approval workflows and comment management capabilities, Azati improved collaboration and reduced friction between stakeholders involved in project reviews.
More consistent engineering project governance
Improvements to document generation mechanisms enabled more efficient preparation and distribution of project information across operational processes.
Reduced operational risk from fragmented engineering information
Controlled access mechanisms and structured workflows enhanced information governance and helped maintain consistency throughout the project lifecycle.
Strategic business impact
By modernizing an existing enterprise engineering governance platform rather than replacing it, Azati helped improve transparency across investment project preparation, strengthen engineering information governance, and reduce coordination overhead, supporting continued platform evolution.
The AI capabilities developed during the engagement were later showcased within the client's internal AI innovation program, demonstrating the practical application of AI in engineering project management workflows.
Better visibility across engineering projects
Centralized reporting and structured workflows improved access to information required for project reviews and decision-making.
Improved collaboration across stakeholders
Approval and remark-management capabilities supported smoother coordination throughout project workflows.
Stronger foundation for future platform initiatives
Maintainability-focused decisions established a scalable basis for continued digital transformation efforts.
How did Azati deliver the enterprise platform modernization?
Azati worked as an embedded engineering partner within the client's cross-functional delivery organization, contributing backend engineering, frontend development, and quality assurance while supporting continuous releases and evolving business priorities.
The described expertise is relevant for
- Investment Project Management Software
- Engineering Project Governance
- Enterprise Project Portfolio Management
- Engineering Information Management
- Project Readiness Assessment (PDRI)
- Engineering Document Management
- Enterprise Collaboration Platforms
- Approval Workflow Automation
- Information Governance
- AI-assisted Knowledge Management
- Enterprise Software Modernization
- Industrial Digital Transformation
- Engineering Requirements Management
